Taking control of complex projects: The challenge of too much data

Digital tools are revolutionizing the way that construction companies manage all aspects of their projects. While this digital transformation has proven to be overwhelmingly positive for builders, it has created new challenges for organizations to need to address.

Research from Quickbase and NewtonX found that more than 70% of professionals in the built environment are working towards transforming their project processes to reduce costs, standardize systems, and digitize their operations. However, critical issues like inconsistent access to data, segmented communications, and inability to customize legacy systems have made the process difficult. With each new digital tool adopted, new data is also entering project systems and creating headaches for project managers. 

The problem ultimately is not that construction projects have too much associated data. The challenge rather is that each project team and contractor has their own unique processes and systems for keeping tabs on their data. These insights are kept in multiple, segmented places and are unactionable. Connectivity is crucial.

Challenges of Complex Project Data

Management software has found its way into every facet of complex project management. For singular teams, it’s made many things easier. Project status is always available and evident (if foremen are keeping their trackers updated). Smart scheduling programs give project managers the ability to readily produce Gantt Charts for project timelines. Vendor managers are able to keep tabs on materials requests and order status and collect contact information within their tech stack. Companies are also able to take risk management information and records from the job site and gather it in the cloud.

All data from these critical project functions are digitized and available for company leadership and project stakeholders at any time… as long as they have access to the specific software in which it is housed. On top of that an unbelievable amount of data is generated from each process. Information that may not be broadly useful must be combed through to find what is relevant. It is time-consuming and creates hurdles. Ultimately, many organizations give up trying to adopt these tools and revert to previous methods. Data is powerful, but too much information is a drag on efficiency.

Connect and Take Control

With more than two-thirds of built environment leaders prioritizing digital transformation in their organizations, data overload has become an emergent problem. Rather than embracing new solutions and seeking new efficiencies, they are leaning into their disconnected systems or dumping information into unwieldy spreadsheets. However, this problem is being overcome by innovative thinkers prioritizing lean construction practices and adopting a solution, like Quickbase, to connect systems instead of reengineering all processes.

Lean construction is focused on reducing waste, promoting customer value, and continuously improving your operations. When you align lean principles with the adoption of connecting software tools, the results are profound and powerful.

Connecting systems and promoting visibility ensures you are utilizing personnel effectively, minimizes wasted effort and rework, and reduces wait times and inventory waste. Full visibility gives all project stakeholders the ability to view a project holistically and address potential delays in close to real-time. Making projects more efficient leads to delivery on schedule and within budget, which delights customers. Continuous improvement is facilitated by your ability to gain a full perspective on project status and identify areas in need of attention readily. Flexible, connecting software makes improving your operations intelligent and intuitive.


It’s inarguable that construction project management technology can be incredibly powerful and drive efficiency. It’s true unless you are so overwhelmed by multiple applications and an enormous amount of data that project managers are spending hours each day merely sitting behind a computer screen. Quickbase’s flexible platform allows project leaders to see all crucial project data in a single source by connecting systems of record and enables them to take control of all their unique, complex projects.

Quickbase helps customers see, connect and control complex projects that reshape our world. Whether it’s raising a skyscraper or coordinating vaccine rollouts, the no-code software platform allows business users to custom fit solutions to the way they work – using information from across the systems they already have.

Ready to see how a flexible construction project management platform can make your organization lean? Check out Quickbase now.

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